Administrative management

Our administrative managers are important cogs in the NHS team who allow our frontline staff to concentrate on our patients and the public. 

Working life

Our administration managers are involved in the planning, co-ordination and direction of 'business' in the NHS. 

Roles in administrative management

There are a variety of administrative roles in NHS management such as:

Administration manager

You could:

  • responsible for providing a high quality senior personal assistant (PA) service to the chief executive and chair of the organisation
  • helping the trust board secretary in supporting the board and executive committee structure
  • leading and co-ordinating the work of director-level PAs to ensure that office functions were managed effectively.

General office manager

You could:

  • provide managerial and administrative support at a NHS organisation by managing the day to day function of the administrative and non-clinical services
  • act as a point of contact for external organisations and individuals
  • be responsible for the recruitment and selection, supervision, appraisal and training of junior administration staff.

Office manager

In a large hospital NHS trust, you could:

  • provide administration/secretarial support service to support a wide range of external quality assessment activities and initiatives
  • deal with enquiries
  • attend meetings to take formal and accurate minutes, ensuring these are checked, agreed and distributed
  • be responsible for the processing of expenses claims including photocopying documentation and follow up of payments.

Want to learn more?

  • Most jobs in the NHS are covered by the Agenda for Change (AfC) pay scales. This pay system covers all staff except doctors, dentists and the most senior managers.

    Your career in NHS administrative management would typically start at Agenda for Change Band 5, with opportunities to progress to posts at bands 6 or 7.

    Staff in the NHS will usually work a standard 37.5 hours per week. They may work a shift pattern.

    Terms and conditions of service can vary for employers outside the NHS.

  • With further training or experience or both, you may be able to develop your career further and apply for more senior managerial roles.

    Progression for those with ability is typically via operational management in a large hospital.

    Relocation for promotion is common.

    More diverse routes are now opening up, for example, jointly-funded posts between health and social services.

    Management qualifications, such as an MBA (Master of Business of Administration) or DMS (Diploma in Management Studies) may be an advantage for some senior posts.

  • When you’re looking for administrative managerial jobs or apprenticeship vacancies, there are a number of sources you can use, but most vacancies can be found on the NHS Jobs website.

    Just some of the current vacancies are below.

    • View Vacancy

      Administration Manager

      Rotherham, S65 2QL

      • Salary:

        £25,655 to £31,534 pa

      • Type:

        Permanent

      • Employer:

        The Rotherham NHS Foundation Trust

      • View Vacancy
    • View Vacancy

      Administration Manager

      Bristol Haematology and Oncology Centre, Bristol, BS2 8ED

      • Salary:

        £25,655 - £31,534 pa pro rata

      • Type:

        Permanent

      • Employer:

        University Hospitals Bristol and Weston NHS Foundation Trust

      • View Vacancy
    • View Vacancy

      Administration Manager

      Leigh, WN7 1YN

      • Salary:

        £22549.00 to £24882.00 a year per annum

      • Type:

        Permanent

      • Employer:

        Greater Manchester Mental Health NHS Foundation Trust

      • View Vacancy
    • View Vacancy

      Senior Administration Manager

      Wetherby, LS22 5ED

      • Salary:

        £25,655 to £31,534 pa

      • Type:

        Fixed term

      • Employer:

        South West Yorkshire Partnership NHS Foundation Trust

      • View Vacancy
    • View Vacancy

      PCN Administration Manager

      Swindon, SN2 2JG

      • Salary:

        £22549.00 to £24882.00 a year per annum

      • Type:

        Permanent

      • Employer:

        Great Western Hospitals NHS Foundation Trust

      • View Vacancy
    • View Vacancy

      Locality Administration and Operational Manager

      North & West Locality Offices, Whitchurch Hospital, Cardiff, CF14 7XB

      • Salary:

        £25,655 - £31,534 per annum

      • Type:

        Permanent

      • Employer:

        Cardiff and Vale University Health Board

      • View Vacancy

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